How to Write a Flawless Thank-You Email After an Interview

After hours of careful preparation, you got through your job interview. You presented yourself in the best possible way to show your potential employer that you’re the ideal person for the job. After the interview, there’s one more thing you can do to leave a stellar impression before the hiring decision is made: Write a...

After hours of careful preparation, you got through your job interview. You presented yourself in the best possible way to show your potential employer that you’re the ideal person for the job. After the interview, there’s one more thing you can do to leave a stellar impression before the hiring decision is made: Write a thank-you email to the interviewer.

“Thank you” are two simple words that can really make a difference in the hiring process. This simple but significant gesture of writing a thank-you letter can easily be forgotten after the interview has finished, yet taking time to follow up with a thank-you note is valuable practice. It might even influence the decision to hire you for the job.

Follow these helpful guidelines for a thank-you email that stands out among the crowd.

Reasons for Sending a Follow-Up Email After an Interview

Although you probably expressed gratitude to your interviewer at the end of the interview process, writing a formal post-interview thank-you letter is common courtesy and good business etiquette. It shows that you appreciate the interviewer’s time and the company’s decision to invite you to the interview.

Sending a thank-you interview email also offers you the opportunity to reiterate your interest in the job position while providing any relevant information that may have been missed during the interview. It’s a chance to succinctly mention key points that will strengthen your case for being the most suitable person for the job.

Taking time to write a post-interview thank-you email can make you stand out against the other job-seekers. It demonstrates that you are considerate and professional — the type of person who’s likely to be a good fit for the employer. With the right approach, you’ll be at the forefront of the hiring manager’s mind, and this can make a difference if you’re one of several potential candidates for the job.

Sending a thank-you email after the interview doesn’t guarantee you’ll get the job but shouldn’t hinder your chances either. It’s easy and quick to do and, whatever the outcome, is a good way to conclude the interview.

How to Follow Up After an Interview

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Whether your interview was in person or via Skype or phone interview, it’s standard to follow up by sending a post-interview thank-you email.

Here is the step-by-step process on how to compose your thank-you message.

1. Compose Your Subject Line

Write a relevant email subject line such as “Thank you for considering me for (job title)” or “Thank You | *Job Title* Interview.”

2. Set the Tone

Be polite, succinct, and professional in tone. Address the hiring manager (or whoever interviewed you) in a formal manner.

3. Address the Email

Start the email by using “Dear Mr./Ms./Dr. *Last Name*.” If you were interviewed by several people, send separate personalized emails correctly addressed to each individual.

4. Express Your Gratitude

Begin your opening paragraph by expressing your thanks for the interviewer’s time and appreciation for the opportunity to be considered for the position.

5. Confirm Your Desire for the Position

In the next paragraph, state how the interview has affirmed to you that the position is ideal.

6. Remind Them of Your Strengths

Succinctly reiterate why you would be the best candidate for the job. Highlight your key strengths and experience.

7. Add Any Information You Forgot to Mention

If there is a relevant point that was missed during the interview that might influence the hiring decision, this is an opportunity to mention it.

8. Make Yourself Available for Follow-Up

Conclude by saying “thank you” again with a final emphasis on your interest in the position and your hope in securing the opportunity to become a valuable member of the workforce or team. In this paragraph, invite the interviewer to contact you if they require any additional information.

9. Sign Off

Close with “I look forward to hearing from you” and sign off with “Sincerely,” and include your first and last name. “Best regards” would work too, but “Sincerely” or “Yours sincerely” is more proper.

10. Include Your Contact Information

Remember to include your contact details and phone number in your email signature. Below your signature, include links to your website, LinkedIn profile, or portfolio.

11. Proofread

Don’t hamper your chance of being hired. Before you send, check your email for mistakes or spelling errors. To be extra sure, ask someone else to check your email message, too.

Sample for Thank-You Email After Interview Template

Use the following email template as a guide to compose your own email.

Subject line: Thanks for considering me for (job title).

Dear Mr./Ms. (addressee’s last name),

Thank you so much for taking the time to interview me on (date). It was a pleasure to meet you and learn more about the role, and it is such a privilege to be considered for the position.

The interview has affirmed to me that the opportunity to work for (business or company name) would be such an amazing experience. I would like to take this opportunity to emphasize my interest in the position and in working with you and your staff. As mentioned during the interview, I believe my experience, skills, and enthusiasm would make it easy for me to fulfill the job requirements.

If you require any additional information, please let me know. Once again, thank you for your time and giving me this opportunity. I look forward to hearing from you.

Yours sincerely,

(Your name)

(Your email signature with contact details and relevant links)

Sample for Follow-Up Email After Phone Interview Template

Was your interview over the phone? Use this template instead.

Subject line: Thank you | *Job Title* interview

Dear Mr./Ms. (addressee’s last name),

I’m writing to thank you for taking time to speak with me on (include interview date) to discuss the (job title) position. It was a pleasure learning more about the company and the role, and I feel privileged to be considered.

I want to affirm my interest in the position and my fit for the role. To reiterate, I can bring my experience in (include relevant details) to the position. I also have skills in (mention anything extra that you feel is pertinent). It would be an honor to be of service and work with your team to achieve continued success for the company.

Please let me know if you require any additional information from me. Once again, thank you for your time and consideration. I look forward to hearing from you.

Sincerely,

(Your name)

(Your email signature with contact details and relevant links)

Even More Sample Templates

Check out more sample templates on how to thank your interviewers, including email responses to a phone interview, a formal face-to-face interview, and a face-to-face interview with multiple staff members.

After Interview Thank-You Email FAQs

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Now that we’ve shown the steps for writing a post-interview thank-you email, let’s answer some frequently asked questions to help you follow up and complete the task.

1. When should I send the thank-you email?

Ideally, you should send the thank-you email within 24 hours of having the interview so that you remain fresh in the hiring manager’s mind. Apart from expressing gratitude, the email thank-you will confirm that you are very interested in the position. This prompt follow-up response might help the hiring process.

2. Is it okay to send a letter by snail mail?

It’s certainly nice to receive a printed thank you letter in the mail, but it’s now considered appropriate (and timely) to email a thank-you note. You can be just as appreciative in the tone of your email as in a printed letter. It also means you can respond quickly, which shows your keenness and ability to act promptly.

3. What time of day is best to send an interview thank-you email?

Experts say that the perfect time to send your thank-you email after the interview is first thing the following morning. It will possibly be one of the first emails that the hiring manager will receive when they arrive at work. Receiving a thank-you note is a lovely way to start the day, and you’ll certainly be at the center of their thoughts.

A Simple Gesture Goes a Long Way

When you have similar skills, qualifications, and experience as the other job candidates, being able to stand out from the crowd in a positive way is key to raising your chances of getting hired.

By taking time to write a carefully considered interview thank-you email, you might just convince the hiring manager that you’re the right person for the role. Whether you get the job offer or not, expressing genuine gratitude goes a long way, and you can be sure that you’ve done everything possible to win the job.

Are you applying for a freelance or flexible job position? Discover how to ace a freelance interview.

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